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Questions to ask for microfilm scanning costs

Before you give a price for microfilm scanning, it is important to ask the right questions to your client. Here is a list of microfilm scanning questions:

What type of roll film needs to be scanned? The two most common types are 16mm and 35mm reels. You can take a ruler and measure the film width if you are unsure of roll film size.

Do the images need to be indexed? Generally clients just need virtual folders named by reel number or microfilm roll label, however other times they would need data entry from fields, like SSN, Names, or Case Numbers.

What is the preferred file format? Group IV TIFF, PDF, JPEG, Uncompressed TIFF, bi-tonal images, greyscale images, multi-tiffs, multi-PDFs, searchable OCR PDFs, or another image format? (Most clients used bi-tonal tiffs, but in recent years PDFs have become more popular). One one thing to consider: if you client is already using a document management system or you have your own document management software, you must comply to the requested  file format.

What is the output media? CD, DVD, external USB hard drive, FTP, or flash drive are all options.

What is the microfilm scanning turnaround time? When does the film need to be shipped back, and at what priority? Can the film be released all at once or in waves? Is there a deadline to deliver the images?

The crazy thing about the microfilm scanning industry is that there were no true standards. However, it does help to perform this information gathering task for many obvious reasons. An imaging company can assist you with microfilm scanning quotes, and scan microfilm at the lowest pricing in the industry. CONTACT US